SphereUNIVI Software

A solution built specifically built for Colleges, Universities and Fraternity/Dorm housing. Students and Faculty are able to access, view and manage their mail from anywhere.

SphereMail solution resolved the tedious process that mailroom administrators go through sorting mail on daily basis. Postal mail, packages and other vital mail can be remotely accessed and managed online or from a mobile device.

  • Postal mail accessed 24/7

  • Automatic notification when postal mail and package arrive or shipped

  • Remove the need of having a mail attendant at all times. Mail can be viewed online

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Number of students and faculty

  • Secure mail management

    Securely allows mailroom administrators to receive mail and packages and automatically notify their staff and students for their packages.

  • Text and email notifications

    With our immediate automatic alerts technology, there is no need to notify by sending email or text messages manually. In addition the system keeps digital records of all mail received.

  • Print pre-paid shipping labels

    Shipping mail made easier than ever! Instantly print the shipping label with prepaid postage using USPS, CANADA POST, UK ROYAL MAIL, UPS, FedEx, DHL and many more.

  • Mail insertion/entry

    Our smart platform allows mailroom administrators to insert and notify staff members of incoming mail at a stunning speed. Ask us how.

  • SphereUNIVI reports

    Gain full access to mail activity reporting to evaluate current and new relationships with staff and students.

  • University and College level system

    Whether it is one campus and 50, the system can easily manage mail between facilities nationally or internationally.

What to expect from SphereMail?

  • Very fast implementation

    Once we understand your needs our professional staff will have your account ready to go within 24hours.

  • Dedicated server and customized Configurations

    Having your own dedicated server and utilizing our full open API allows for maximum security while a keeping a closed system network.

  • Remote access to physical mail

    SphereMail allows your users to sign into a secure closed network platform where they can view and manage their postal mail from online or from a mobile device.

  • Manage postal mail and packages

    Easy-to-use drag & drop window. An expedient way to upload scans, process forwards and record shreds all in the same place.


  • SphereMail is a cloud based platform that simplifies mail management at coworking spaces in addition to generating virtual phone numbers to users. It resolves intra/inter-company mail, to and from remote staff, without losing a physical mail items; i.e. it gives corporations the opportunity to cut their high real estate cost and mobilize their workforce. In addition SphereMail also provides virtual phone numbers and extensions for seamless automated phone line management.
  • There are no subscription fees or hidden fees. It’s simple: as soon as you have members signed up, SphereMail’s revenue share is only 30%. This includes the cost of Credit Card processing, unlimited admins, the ability to create unlimited coupons, Real-time view activity and revenue reports, and the ability to create up to 8 subscription plans. Our service includes full access to a platform, which provides a payment processor, the ability to manage customers, and 24/7 phone/email support.
  • You sure can. Absolutely, as a matter of fact you can even export all customers gained through SphereMail system.
  • Funds are directly deposited into your account.

Process your paper mail remotely

Simplify your staff's access to view and manage their office mail